Did you win a bid and need more TMA trucks or did one of your trucks break down and you
Are you a municipality looking to buy a TMA truck off of a COSTARS contract but are unsure of how the process works? Fortunately, you are in the right place to learn!
For those who do not know, COSTARS is, “the Commonwealth of Pennsylvania’s cooperative purchasing program and serves as a conduit through which registered and eligible local public procurement units (LPPUs) and state-affiliated entities (Members) are able to leverage contracts established by DGS to cost effectively and efficiently identify suppliers with whom to do business.”
Here are the 3 major steps you need to take in order to buy a TMA off of a COSTARS Contract!
1.) Register as a Member of COSTARS
To be eligible to use COSTARS, you must first become a member. To become a member, your organization must be a local public procurement unit (LPPU) or a state-affiliated entity. To determine if your company meets the requirements of being a local public procurement unit or a state-affiliated entity, follow this link to see the requirements as outlined by the Department of General Services.
In registering your company to be a member of the COSTARS Program, you must first register as an individual. From there, you can register your company. The Department of General Services will review your application and, if eligible, you will receive a letter containing membership information.
Once you are fully registered, you can begin using COSTARS!
2.) Beginning to Search for Contracts
Starting at the home page of the COSTARS Members Area
, first hover over the “Search Contracts” button in the banner on the left side of the page to display more options. Then click on “COSTARS Contracts” to get to the page where you can begin search contracts (as seen in the image above).
If you are looking to buy one of our TMA trucks, you would begin the search by setting the “Contract” drop down box to “25- Municipal Work Vehicles”. Once you do that, set the “Vendor” drop box to “Royal Truck & Equipment.” When that is complete, hit the “Search” button and you will see Royal Truck & Equipment under search results. You can then view the “Contract Overview”, “Vendor Contract” and “Contract Terms” documents to become fully informed of what buying from Royal Truck & Equipment through a COSTARS contract would entail.
Now that you have reviewed Royal Truck & Equipment’s “Contract Overview”, “Vendor Contract” and “Contract Terms” documents, you can start your TMA truck purchase. According to the contract overview document, all you need to do to purchase is “order the product directly from the selected supplier using a purchase order.” When ordering, you also need to ensure to “include COSTARS Contract Number (COSTARS-25) and your COSTARS Member Name on your purchase order.”
By leaving your name and email address, you are eligible to receive an exclusive 5% discount on your next COSTARS order of a Royal Truck & Equipment Inc. truck!